Elsternwick Park Sports Club Blog

MINUTES OF BOARD MEETING

Held at the EPSC Club Rooms

Monday the 12^th of April 2010

Attendees:       S. Biar (Acting President), J. Lane, K. Heagney, O. Lynch & A. Lessels (insufficient attendees for meeting quorum, need min. 6 – proceeded as general meeting)

Apologies: J. James, A. Florance

1. Acting President, Simon Biar opened the meeting at 7:05pm.
Simon called on business arising from previous minutes.

2. Business arising: Only quote received for relaying of roadside green was received from Roger Zitzen.  The quote was within the $3,000 CAPEX budget and therefore duly accepted by the Board.  Roger to be asked to proceed with works as soon as possible.

3. Correspondence:

IN

• Letter from Sarah McPhee; resignation as Hall Hire Co-ordinator
• Email from Bayside Council; states Golf Club is responsible for roots and leaves of surrounding trees
• NEC Broadband for Seniors program

OUT

• None

4. Bowls Committee Report: There was no rep from Bowls Committee in attendance so there was no Bowls report.

5. Golf Report:  There was no rep from Golf Committee in attendance so there was no Bowls report.

6. Greens Report:  No report from Greens Director, Mike Burrell.

Kevin commented that Bent Grass seeds being laid this week on roadside green.

7. Sponsorship:

Angus Florance was not in attendance to submit a sponsorship report.  However, Kevin said he was going to make an offer to Elsternwick Physiotherapy to sponsor the Club.

8. Treasurer’s Report:

Kevin reported that the balance of the Club’s Trading account was $62,800 at the end of February and dropped to approx. $57,000 by the end of March due to payments to suppliers in this time as well as number of Hall Hire bookings decreasing.

He told the Board he would be opening a new Term Deposit account with Bendigo Bank with a $10,000 deposit to go towards relaying of the Roadside green.

An idea was canvassed to apply for an EPSC Debit card which can be used instead of cash to pay for discounted liquor from Dan Murphy’s.

MOTION: Simon moved that EPSC should apply for Debit card, subject to proxy vote approval.  James Lane seconded.  All in attendance were in favour.

(Angus submitted proxy approval via phone-link.)  MOTION CARRIED.

Kevin advised that Club financials were not yet up-to-date but assured board that they will be ready for the AGM.  He will also revise CAPEX report for the next 5 years to include $5,000 provision for repainting and refurbishing Clubrooms.  In addition, he suggested looking into cost of extending the balcony roof for extra shading next summer.

9. Membership Report

1 Golf membership was received and approved.

10. Function Manager’s Report

In lieu of Sarah’s resignation, Kevin will liaise with Sarah before she departs.  The Board agreed then the aim was to have a new Hall Hire Co-ordinator in place before the Spring/Summer party season arrives.

MOTION:  Kevin and James to become a function sub-committee which will reinstate the online Seek advertisement, sort through forthcoming applications and make recommendation to incumbent Board after AGM.

11. NEC Broadband for Seniors Program

Initial details are as follows:

• EPSC approved to participate in this new program by Federal Govt.
• Club supplied with 2 new powerful NEC computers and 2 computer desks.
• EPSC has responsibility to provide administrator as well as tutors to provide 2 x 90 minute sessions for interested Seniors.
• Agreement needs to be signed with NEC through to 2011.
• Board discussion about where to situate desks and computers resulted in decision to move Ladies Bowling club Honour Board and place them along that wall.
• Members will be officially advised of this initiative via the mail-out for notification of coming AGM as well as expressions of interest sought for tutors to run training sessions.
  MOTION:  Simon proposed that NEC Agreement is approved by Board and duly signed.  All were in favour.  (Angus again gave proxy approval via phone-link).  MOTION CARRIED.
• Agreement was signed by Simon Biar and James Lane, with Simon adding he will investigate covers for computer screens & HDD units.

12. Any Other Business

1. Golf Pennant Dates ~ Pennant dates for year ahead will only be advised 1 month before first pennant game, therefore any clash with Hall Hire bookings will need to be readdressed.
2. Gourmet Mamas’ ~ Dimensions of fridge they have brought into business were received by Simon and it can be housed neatly in ladies meeting room.  Contact at business to be advised when new electrical switchboard is installed.
3. Green access ramps ~ James said safety tape has been purchased to secure ramps once the roadside green has been resurfaced.
4. Insurance ~ James also looked into EPSC’s insurance policy and confirmed it does cover golfers’ activities.
5. Lease re: Gourmet Mamas’ ~ Simon, Kevin & James met with Bayside Council and advised them of sub-lease in place and awaits their feedback.
6. Wireless Internet ~ With the installation of a wireless router in Office, James said he will make up signs to place up around Clubrooms highlighting to members that wireless internet access is available.  However, any inappropriate use of internet will result in access being terminated.
7. Sue Lane ~ Kevin moved a motion on behalf of BOM.
   MOTION:  Sue Lane is congratulated by becoming the 2010 RVBA Champion of Champions.  Andrew Lessels seconded.  All in favour (with Angus approving by proxy vote)
   As per last month’s minutes, Sue Lane receives a tab of free drinks on at the bar.  MOTION CARRIED.
8. Green Vacuum Cleaner ~ James mentioned that the Club was applying for a grant from the Dept. of Human Services to purchase a vacuum cleaner for the greens (to assist clearing the leaves and debris from trees, for example)
9. NEC Broadband – In closing, Simon will look at the launch date for the Broadband agreement to be after the AGM.

NEXT MEETING:  MONDAY 10^TH MAY 2010 @ 6:30pm

MEETING CLOSED @ 9:30pm