Elsternwick Park Sports Club Blog

MINUTES OF BOARD MEETING

Held at the EPSC Club Rooms

Monday the 10^th of May 2010

Attendees:       S. Biar (Acting President), J. Lane, K. Heagney, A. Lessels

Apologies: A. Florance, O. Lynch (Proxies given to James Lane)

1. Acting Chairman, Simon Biar opened the meeting at 7:00pm.
Minutes from previous meeting were tabled.Motion to accept minutes put by Kevin Heagney. Seconded by Simon Biar.  Accepted.  Passed

Simon called on business arising from previous minutes.

2. Business arising: New switchboard work has been completed.
Green Vacuum Cleaner ~ James has submitted grant to the Dept. of Human Services to purchase a vacuum cleaner for the greens (to assist clearing the leaves and debris from trees, for example)

3. Correspondence:

IN

• Mike Burrell has resigned as Greens Director (one concern being the condition of the clubhouse after Thursday bowls – James Lane will follow up with John Bell and Mike Burrell and the bowlers to see if these issues can be resolved).
• Chris Adams has resigned as Bar Manager.
• Email from StayTuned physio regarding proposal for sponsorship however no suitable arrangement has been made.
• Letter from Bill Menahem to the club regarding a request Special General Meeting.

OUT

• Letter from the Board to Bill Menahem to the co-signatories of the request.  Request was rejected as clause 27.2 of the constitution requires a minimum of 15 members to co-sign the request.  John James, one of the signatories passed away on 26 April 2010 and the request was dated 31 April 2010.

4. Bowls Committee Report: There was no rep from Bowls Committee in attendance so there was no Bowls report.

5. Golf Report:  There was no rep from Golf Committee in attendance so there was no Bowls report.

6. Greens Report:  No report from Greens Director, Mike Burrell.

7. Sponsorship: No action in this area.

8. Treasurer’s Report:
Kevin reported that the balance of the Club’s Trading account was approximately $54,000 at the end of April.

Kevin has tabled a report in preparation for the AGM for the board’s consideration.

There has been no movement regarding the debit card.

Kevin is in the process of updating the CAPEX report for the next 5 years to include $5,000 provision for repainting and refurbishing Clubrooms.

9. Membership Report
1 Bowls membership Darren Wells was received and approved.

10. Function Manager’s Report
James is talking to prospective applicant.  If that is unsuccessful the SEEK advertisement will be reinstated.

11. NEC Broadband for Seniors Program
2 Broadband kiosks have been installed and operational for members and seniors in the area to use freely.

Simon has tutored 2 club members and has noted that the terminals are being used on an ad-hoc basis.

Simon is still investigating covers for the screens and keyboards.

Official opening date yet to be determined but is likely to be six weeks after the AGM.
12. Any Other Business

1. Gourmet Mamas’ ~ Are in the process of getting their fridge/freezer.
2. Lease ~ Simon will follow up the Bayside Council to find out where they are at.
3. Green Keeper ~ James Lane is looking to renew the quote with the current green keeper.
4. Gardener ~ James Lane is getting a quote to fill the vacant gardening position.

NEXT MEETING:  AGM – MONDAY 22^nd MAY 2010 @ 12:15pm

MEETING CLOSED @ 8:45pm