MINUTES OF BOARD MEETING
Held at the EPSC Club Rooms
Monday the 8th of March 2010
Attendees: S. Biar (Vice-President), K. Heagney (Treasurer), J. Lane (Secretary), A. Florance, & O. Lynch
Apologies: M. Potter (President), P.Lalor & J. James
1. In lieu of President Malcolm Potter’s move interstate, Vice-President Simon Biar opened the meeting at 7:10pm.
Simon called on business arising from previous minutes.
2. Business arising:
There were no matters of business arising as all had been attended to.
Minutes approved: K.Heagney Seconded: J. Lane
3. Correspondence:
IN
- Letter from Brighton Tennis Club re: notice of application for liquor license
- Letter from Whitbread Insurance Brokers re: liability
OUT
- Letter to Council urging issue of leaves/sticks falling on club greens be addressed
4. Bowls Committee Report:
No formal report. Kevin Heagney, however, commented on Bowls Clubs’ 1st team winning the overall RVBA Metropolitan Division 3 Premiership. He said it was a tremendous effort to achieve this by winning 5 ‘finals’ in a row, including topping Section 8 at the end of regular season fixture and then winning their Section outright.
Simon replied that it was only fitting that the Board should move a Motion of Congratulations to all those who contributed to its success over the season. He supplemented his motion with a suggestion to implement a gesture from herein, whereby a $100 tab is placed on the Club bar for any team/individual within EPSC to win a recognised event.
MOTION: Moved by: S. Biar Seconded by: J.Lane Motion Passed
5. Membership:
There were 6 Social Bowls and 2 Junior Bowls membership applications approved by the Board.
6. Golf Report: Informal Report
Simon mentioned the Golf Section were holding a Easter raffle and that he was following up with Peter Lalor about designing the golf cabinet for their area of the Club rooms.
7. Greens Report:
Quote has been received by a contractor for resurfacing of Roadside Green with Bent Grass and is within EPSC CAPEX budget. Therefore, Simon moved for this quote to be accepted by Kevin.
MOTION: Moved by: S. Biar Seconded by: A. Florance Motion Passed.
8. Sponsorship:
- Angus Florance happily reported to the Board that sponsorship had been secured with Elsternwick Physiotherapy for the next 3 years.
- He also said he would need to print out brochures send out to prospective sponsors for the Club Bowls uniforms. The design of the uniforms has already been approved and will be purchased as soon as sponsorship is obtained. Simon to approach Hall Hire Co-Ordinator, Sarah McPhee, to assist with making approaches to companies for sponsorship. Kevin agreed to give Sarah a list of all former sponsors who haven’t renewed. The sponsorship sought would be to benefit both bowls and golf sections.
9. Treasurer’s Report: Informal Report
No financial data was tabled, but Kevin pledged to have 100% of financial data loaded onto his accounting software by April monthly meeting.
10. Function Manager’s Report:
New Agenda item herein. Sarah McPhee is an apology for this meeting.
In future, Simon said Sarah will need to provide a monthly report. He also relayed from Sarah a concern that exclusive use of the bowls club was not being gained after booking events in the diary, as per normal practice. Members are still entering the club at their own free will. It was therefore suggested that signs indicating “Private use only – no member access” be made up for events and discussed at later meeting with Sarah.
11. Any Other Business
1. Bar Manager – Chris Adams is new Bar Manager and has started his new role by cleaning it up. (JL)
2. Golf Pennant – Dates to be supplied to Functions Manager to avoid clashes with private hiring. Simon to get these dates and times from Peter Lalor. (SB)
3. Gourmet Mamas – New lessee of Club are very happy so far with their use of Club Kitchen facilities and that business is progressing faster than they expected. They wish to bring their own fridge into the kitchen to store their food. Board all agreed to this but not till after the new electricity board was installed. Motion: Moved by Simon Biar & Seconded by James Lane. (SB)
4. Access ramps – Kevin and James to place safety tape along ends of wheelchair ramps.
5. Insurance – Whitbread Insurance Brokers had raised issue regarding public liability insurance covering Golfers. Simon to follow up.
6. Lease re: Gourmet Mamas – James noted that Section 17 of draft of new Lease requires Council to approve Club arrangement with Gourmet Mamas and for Council to approve our Public Risk liability insurance. Board agreed to seek meeting with Council to seek clearance, as well as the following other conditions before signing the lease itself;
a) Council covers cost of any root damage to sewer service
b) Leaves and debris from tree on western side are cleared up by Council or they cut the tree down
c) Explanation is received for increase in lease fees plus 5% minimum increase in Schedule 2.1
James, Kevin and Simon all to be in attendance at meeting with Council.
7. Wireless Internet – ADSL 2+ Wireless Internet is now installed at club. Members to be advised of login details to access Internet at Club shortly. (SB)
8. Fees & Charges – Due to increase in operating costs and shortfall in current revenue, the Board felt there would be no choice but to increase Membership fees. Discussion ensued as to how the fees would change. The following increases were drafted and approved;
| Type of Membership | Current Fee | New Fee |
| Bowls | 180 | 190 |
| Golf | 105 | 110 |
| Social only | 65 | 65 |
| Bowls & Golf | 230 | 250 |
| Social Bowls | 100 | 120 |
| Junior Golf | 75 | 75 |
| Junior Bowls & Golf | 150 | 150 |
| Junior Bowls | 105 | 110 |
| Pensioner Golf | 75 | 75 |
IX. Malcolm Potter’s (President) absence – The Board wished to formalise that due to Malcolm Potters move interstate, the new Board structures sees Simon Biar taking on duties of Acting Chairperson, until this year’s AGM in May.
NEXT MEETING: MONDAY 13TH APRIL @ 6:30pm
MEETING CLOSED @ 9:30pm
Tags: EPSC, EPSC Board Meeting Minutes