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Minutes of JUNE 2010 EPSC Board Meeting

MINUTES OF BOARD MEETING
Held at the EPSC Club Rooms
Monday the 21st of June 2010

Attendees:       S. Biar (Chairman), J. Lane (Secretary), K. Heagney (Treasurer), A. Lessels, P. Laylor (Presedent – Golf), P. Marshall (President – Bowls)

Apologies: None

1. Simon Biar opened the meeting at 7:18pm.
Simon called on business arising from previous minutes.

2. Business arising:
Green Vacuum Cleaner; Grant request submitted and no further correspondence.

3. Correspondence:

IN

  • Petition from members to put Ken Furlong’s name on the Board of Honour for his service to the club since 2003.
    MOTION: The Club regognises Ken’s contribution. For consideration to be put on the board of honour candidates must have been members and contributed to the Club activities by, for example, serving on Committees and the like. Nominations will be considered by the Board, and if approved, be put to the AGM for consideration by the Club membership.
    Motion: Simon Biar, seconded by Kevin Heagney. Motion Passed.
  • Letter from St Kilda Bowling Club regarding use of our greens for the next 1-2 seasons during Saturday pennant.
  • Received letter from Jessie Boland offering the Club a Real Estate-like billboard advertising the Club & it’s activities.
  • Received an inquiry regarding hall hire for dance classes.
  • Email from NEC giving details on how to claim rebate for Club Internet Broadband costs under the NEC Broadband for Seniors Program.

OUT

  • Peter Marshall responded to St Kilda Bowling Club regarding use of our greens, indicating that the Club would consider an arrangement subject and the terms and conditions under which an arrangement would be acceptable to the Club.
  • Application to Bayside Council for grant for hall use for youth music.
  • Application to Bayside Council for permit to place the offered billboard on Club boundary fence for extended duration.
  • Response to request for hall hire for dance classes requesting further information.

4. Bowls Committee Report: As the incoming Bowls Committee meets for the first time next Monday, the Bowls Committee has nothing to report.

5. Golf Report:  The second major event of the year, being the Foursomes Championships was won by Andrew Pondard and Darren Pickett.  The Golf Pennant side did not perform well last year. They finished last in the Division and were relegated to Division 5.

The Club played lakeside Golf Club for the Lake Wick Shield and was successful, for the first time in three years, by 1 point.

6. Greens Report:  The Green Keeper reports progress of newly laid grass on roadside green is satisfactory.

7. Sponsorship:
As head of Sponsorship Sub-Committee, Simon Biar put forward a suggestion to combine the Official Launch of the NEC Broadband For Seniors program with a Local Business Sponsor Open Day to possibly generate publicity & sponsorship for the Club. Simon Biar advised that a number of senior Club Members had volunteered to assist on the selected day. Peter Marshall suggested combining the Club Opening of the Greens with this event, making the major focus the Opening of the Greens, followed by the launch of the NEC Broadband for Seniors program, barbecue lunch, casual bowls and golf games on the green.

Motion: Sponsor Open Day to be conducted on Sunday 29th August combined with Opening of the Greens.  Official Opening of the Green will be the initial focus followed by announcement of the NEC seniors program, lunch and casual bowls. Subject to confirmation from Bowls Committee.

Motion: S. Biar. Seconded K. Heagney. Motion Passed.

8. Treasurer’s Report:
James Lane is acquiring debit card for bar purchases.
Club Trading account balance is approximately $52,000.   Preparation of the accounts for the auditor is ongoing and should be completed in the next 2-3 weeks.

At the next board meeting a current financial report will be provided to the Board.

9. Membership Report
1 New Bowls memberships
Peter Neale has paid in full and his membership was approved by the Board.

1 Golf membership
Tim Clinch paid in full and his membership was approved by the Board.

10. Function Manager’s Report
Reactivated SEEK advertisement for a new Function Manager and have received 6 applications to date. The Advertisement runs for two more weeks. Kevin Heagney & Simon Biar will acknowledge submitted applications and evaluate and interview applicants over the next few weeks.

11. NEC Broadband for Seniors Program
Three people are conducting tutoring;  Merino Candusio, Simon Biar and Andrew Lessels.

12. Any Other Business

  1. Gourmet Mamas’ ~ Fridge has been installed and is in use.
  2. Club Lease’ ~ despite following up with the Council no feedback has been provided regarding issues raised by Club.
  3. Gardening quote ~ Await quote regarding grass cutting, 21 times a year.
  4. Bar Management ~ Current procedures have caused duplicate ordering.
    Motion put forward that all future purchases must be approved by James Lane.  Motion: K. Heagney. Seconded P. Lalor. Motion Passed.

NEXT MEETING:  MONDAY 2nd AUGUST 2010 @ 7:00pm

MEETING CLOSED @ 8:50pm

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