MINUTES OF EPSC BOARD MEETING
Held at the EPSC Club Rooms
Monday the 13th of January 2010
Attendees: M. Potter (Club President), S. Biar (Vice-President), P. Lalor (Golf President) J. Lane, and K. Heagney
Apologies: J. James, A. Lessels, A. Florence, & O. Lynch
1. Meeting Opened
President Malcolm Potter opened the meeting at 7:00pm.
Malcolm called on business arising from previous minutes.
2. Business arising: None
3. Correspondence:
IN
- Grant application for Club uniforms was rejected.
OUT
- Letter of acknowledgement to M. Pinis re: injury in car park with copy sent to insurance company.
4. Bowls Committee Report: None (no Bowls Committee members in attendance)
5. Golf Committee Report:
Simon reported that their recent Golf and Trophy days were well attended and even pulled a couple of new members. However, the Bowlers v Golfers day suffered owing to the extreme heat keeping some away.
6. Greens Report:
Malcolm summarised a report submitted by Greens Director, Mike Burrell.
Main issue to note was the need for the Roadside Green to be completely resown. Plans are in place for 50mm of topsoil to be removed, gassing and fertilizing of earth, and new plinths put in, before it is top-dressed and resown. Contractor, Brett Leighton to arrange quotes for this work.
7. Sponsorship:
Malcolm told the Board that a new sponsor had been found for John James’ Club Medley day.
8. Treasurer’s Report:
Kevin reported that he now had MYOB up and running on his computer and he was working to bring all outstanding accounts up-to-date.
Simon stressed the importance of the accounts being kept up-to-date in the future and recommended the club bring in some assistance for Kevin. He proceeded to move a motion;
Motion: Kevin to hire a Bookkeeper to assist in resolving current situation with financial records before the next Club Board meeting in February.
Moved: S. Biar Seconded: P. Lalor ~ MOTION CARRIED
9. Any Other Business
- New bowls rakes ~ New rakes which are cushioned to prevent damaging players’ bowls should arrive at club before seasons end.
- President’s resignation ~ Malcolm Potter indicated he will resign as President of EPSC at the end of the 2009-2010 Bowls season, as he is returning home to South Australia.
- New Hall Hire Co-ordinator ~ An advertisement will be placed on SEEK website (www.seek.com.au) to take over Hall Hire bookings on a part-time basis. Malcolm will conduct interviews prior to his departure.
- Toilets ~ A quote received for new auto-flush mechanism in gents’ urinal was accepted.
- Clubhouse electrics ~ Kevin will obtain a 2nd quote for works to rewire the clubhouse electrics.
NEXT MEETING: MONDAY 8TH FEBRUARY 2010 @ 6:30pm
MEETING CLOSED @ 9:00pm
